Customer Service
My previously high regard for Singapore Airlines has been sinking quickly in the last week. Dealing with its agents regarding an award ticket has been one of my worst airline experiences in years. Now we learn that the carrier did little to help a passenger who suffered a heart attack during a flight last month.
When I wrote about Singapore’s “maddening perfection” in September, I pointed out that it deserves all the accolades it gets for its on-board products and in-flight services. However, the airline hasn’t quite understood that being a global first-class company means much more than that.
I usually try to stay calm with airline agents on the phone and give them the time they need, even when it’s clear they are not very good. That turned out to be a serious challenge last week with Singapore agents assigned to the carrier’s frequent-flier program, KrisFlyer. It’s stunning how poorly trained they are, even though they are based in Singapore — not India, as their accents suggest. A few years ago, the carrier closed its Los Angeles call center, where agents were much better.
I wanted to change the dates of three out of four flight segments on an award ticket entirely on Air Canada, Singapore’s partner in the global Star Alliance. I booked it a few months ago with the last KrisFlyer miles I’ll ever have. As usual, I’d done my homework using the All Nippon Airways’ website, which is the only site showing award availability on every Star carrier. All flights I requested had an open seat.
Normally, if a Star airline has provided a seat for mileage redemption on StarNet, the alliance’s “middleware,” any member has access to that seat on a first-come-first-served basis. You probably know how that system works from my columns about United’s StarNet blocking.
Still, there is a small chance an agent may not see exactly what I see, due to using different systems, time delays and other variables. So when I called Singapore, I gave the agent my first segment and asked him to check for availability. He wanted to know all three flights. I said I couldn’t book the return unless I knew for sure on what day my outbound flight would be. He responded that he couldn’t look for seats one by one, but had to collect all the information from me before searching.
Most airline agents can tell you immediately whether an award seat is available on a certain flight — they either look at inventory or, in rare cases, request a partner seat and see if the other airline confirms it. I later verified with several other Singapore agents that what my first agent told me is indeed how they do things over there. So I gave him all my three new flights. Having written them down, he wanted to read them back to me before starting his search. That took over a minute of odd stumbling over what one would have thought was someone else’s handwriting.
My patience was almost running out when the real shocker came — he asked on what number he could call me back once he had looked for seats. Seriously? Award seats could vanish in seconds, let alone in whatever time he needed to perform what apparently amounted to a rather complex task. I said I preferred to hold while he was searching.
After keeping me on hold for 15 minutes, he disconnected the call without coming back. I called again and went through the same motions with another agent. Following a 10-minute hold, he said one of the new flights wasn’t available. I went back to the All Nippon website — that seat was gone indeed. After all, it had been more than half an hour since I’d first called.
Make no mistake about it — I lost a seat because of the incompetence and poor training of the Singapore agents, as well as the carrier’s inefficient system. Such lack of professionalism is to be expected from a third-world airline, but not from a carrier that is often named the best in the world in various rankings.
Slightly off point, the second agent also said that another one of the flights I wanted was not available — however, the All Nippon site was still showing an open seat. Even now, several days later, that flight shows as available on the site. I just called Singapore and a third agent said she couldn’t see it. I wonder if Singapore does its own blocking these days, taking its cue from United.
In my September column, I also wrote about Singapore employees narrowly following rules and not applying their own best judgment to specific situations that inevitably arise during air travel. In other words, they don’t really exhibit much humane behavior.
I was still surprised to learn this week about an utterly puzzling Singapore decision in March.
Max Pearson, a co-host of “The World Today” BBC program to which I listen almost every day, flew to London on Singapore on his way back home from covering the Japan earthquake and tsunami. Shortly after taking off from Singapore, he suffered a heart attack. The airline refused his request to return to Singapore or divert the flight to the nearest appropriate airport, so he could get the care he needed.
Singapore says it took the measures it deemed necessary, implying that Pearson’s condition was not serious enough to justify a diversion. Obviously, diversions are very expensive for an airline, but they are covered by insurance. Plus, Pearson had what has been described by media reports as a “life-saving surgery” as soon as he arrived in London.
It remains to be determined if the more than 12 hours Pearson had to endure on the Singapore plane might have complicated his condition.
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As United and Continental prepare to become one airline, they are making changes that, though necessary, are affecting negatively their customers. One consequence is that upgrades on international flights will be harder to get in the short run, and more expensive in the long run.
The carriers announced last month that they would begin “cross-fleeting” — swapping routes in each other’s network — and some of those changes have already been loaded in their schedules. Both United and Continental will be serving certain routes in the next several months, but each of them is taking over other routes entirely.
For example, all Anchorage flying goes to Continental, as do the Washington-Paris and Washington-Amsterdam routes, now operated by United. The current Continental flights from Newark to Zurich and Brussels, as well as its Houston-Lima flights, will be flown by United.
That practice is not unusual in airline pre-merger situations. While the United-Continental merger was legally completed late last year, they will be operating as separate airlines until they secure a single certificate from the Federal Aviation Administration, which is expected to happen by early next year.
However, United and Continental are implementing the route changes before resolving some technical issues that will harm their customers.
If you are a United 1K flier and have system-wide upgrade certificates, you can’t use them on the previously United flights now operated by Continental — and the other way around. The same applies to your confirmed regional upgrade certificates on domestic flights. As of now, it’s technically impossible for the carriers’ reservations systems to accept upgrade certificates from the other airline’s frequent-flier program.
Mary Clark, a Continental spokeswoman in Houston, confirmed that certificates will be “carrier-specific” for the time being. “We are in the process of aligning the programs, and changes to the current policies will be announced as they are rolled out throughout the year. We aim to fully combine the programs by 2012.”
United is expected to adopt Continental’s reservations system eventually, but until then, there may be another way to resolve the issue. The carriers announced this week that miles can now be transferred between United and Continental accounts. I wonder if they can make it possible for upgrades to be transferred as well. It’s unclear if they looking into such an option yet.
There is another issue with the United system-wide upgrades whose impact is just now becoming apparent. For years, they have been allowed only on tickets booked in W class or higher, which makes S, T, L and K classes ineligible. Continental recently adopted the same rules.
This means that customers often have to spend hundreds of dollars more than the lowest available fare, just to qualify for an upgrade request — and if the upgrade doesn’t clear, they are left with a lot less money and the same coach seat they would have had if they had paid much less for it.
Things are getting even worse. In January, because of the merger, United added a 14th coach booking class, G, which was a regular published booking class on Continental, but on United it was previously an unpublished travel-industry discount class — it didn’t earn miles and was ineligible for upgrades.
Now, instead of four, there are five booking classes ineligible for system-wide upgrades. So what? you might ask — just a small technicality. Not quite. As a result of this change, W fares are getting more expensive. For example, a base fare of $800 that might have booked in W class before, now books in S or T. A few days ago, I helped a friend with a ticket from Washington to Bangkok, and the W base fare was more than $1,400 round trip — including taxes and surcharged, it came up to $1,900.
There is no question that fares have been going up for some time. A few years ago, a W fare to Bangkok was about $900, including taxes. In 2002, an H fare was $900. So the trend is clear and it didn’t start yesterday. But adding one more booking class makes things even worse.
It’s worth pointing out that American Airlines system-wide upgrades are allowed on all published booking classes.
Another negative change as a result of the United-Continental merger is that, similarly to the upgrades, discount vouchers from one airline cannot be used on the other. So if you want to use a United voucher for a ticket to Anchorage, you can’t, because United has given its seasonal service to Continental.
This week, the United website seems to be including Continental flights in electronic certificate-discounted itineraries, but the official policy hasn’t changed. It may be a website glitch, given that it also allows Lufthansa flights, and the vouchers’ terms and conditions specifically say that they are not valid on code-share flights.
One positive merger-related change is that United customers can now avoid StarNet blocking — it has diminished but still exists — by transferring their miles to Continental, which doesn’t block Star Alliance partner award seats.
NOTE: Several months after this column was published, United and Continental made it possible to use upgrades on flights operated by the other airline, including on mixed itineraries.
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Long before the current American Airlines campaign to shake up the data distribution system, airline agents often refused to change tickets issued by travel agencies and third-party websites, such as Expedia and Orbitz. Dealing with those companies’ agents can be frustrating, and many fliers call the airlines for help directly, only to be sent back to the “original booking source.” Why?
Because once the airline takes control of the ticket, it effectively releases the original booking source from its responsibilities as the issuing agent — and when the booking source loses control of the ticket, it will no longer keep track of your reservation.
So if there is a schedule change, that source won’t alert you, because it won’t know itself that a change has affected you. In other words, the link between the booking source and the airline will be broken, and the source won’t act as your agent. Instead, the airline will have to assume responsibility not only for notifying you of any changes, but also for rebooking you and reissuing your ticket.
Airlines don’t want that responsibility. The reasoning they offer customers usually is that the issuing agency may not have transmitted the passenger’s correct and full contact information, and they don’t want to be blamed in case you weren’t informed of any changes. That can be easily taken care of when the customer calls to voluntarily change a ticket, but there is a more serious reason, which airline agents almost never mention.
It comes down to money. Here is the airlines’ argument: They will be happy to keep track of your reservation, notify you of schedule changes (whether they actually do is another issue), rebook you and make any other changes, if the particular fare allows them. But if this is what you want, you should book your ticket directly with them. They pay web travel agencies to display their flights. If you booked your Delta ticket on Orbitz, why should Delta, which is paying Orbitz, have to bear the labor and other costs of changing your ticket?
Now, Delta will charge you the $150 or $250 change fee either way, depending on your fare rules, but that’s a different issue. This is about spending the time of a reservations agent — and possibly other airline employees. Delta prefers to use those employees’ time and effort to help direct Delta customers, not those booking through a middleman.
So don’t be surprised if an airline agent declines to deal with your reservation and sends you back to Travelocity or Priceline — or wherever you booked your ticket. That other agent may not be as well-trained as an airline employee and may have a limited capacity to help you, but you should think about that before you buy a ticket.
When might an airline agent agree to help you? Most likely, after travel has begun or if you are affected by severe weather and the airline has issued a change-fee waiver. Some agents may take mercy on you if you’ve been battling in vain with an online agency’s outsourced customer-service representatives in India or other overseas locations. It’s fashionable to pick on India, but did you know that Expedia has an English-speaking call center in Egypt?
As with any exceptions you want made for you, your chances of succeeding are much higher if you are an elite member of the airline’s loyalty program. Just ask politely — not as if you are entitled — and ensure the agent that you understand it’s your responsibility to check your reservation’s status from time for time and stay informed about any schedule or other changes.
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It’s one of the unavoidable realities of airline customer service that three agents will often give you three different answers to the same question. But I recently discovered a more rare phenomenon: Dozens of agents consistently doing something the wrong way. Was it lack of knowledge or deliberately ignoring the rules?
Before I continue, let me say that there are numerous superb airline agents to whom I’m grateful for unknowingly teaching me the ropes of the complex air travel system for years by satisfying my insatiable curiosity. I’ve also praised U.S. agents for handling rebooking during irregular operations better than their colleagues at foreign airlines.
As with any profession or company, all agents undergo various levels of training and professional development. It’s only human that they don’t remember everything they are taught, as long as they know where to find the answer when they need it. It’s also natural that different agents remember certain parts of the material better than others.
However, the examples of agents convinced they have the right answer when they don’t — and not bothering to check it — are more than I care to count. One of the most common is not knowing the rules of airport business lounge access, and turning away customers who have every right to be there. That happened to me last month in Phoenix, where an agent called a supervisor who agreed with her. Of course, I asked to speak with the supervisor, and when he arrived, all he had to do was read the rules taped on the agent’s desk — then he told me I was right.
Now that I know the system inside out and teach seminars about it — I’ve been told by reservations supervisors that I know much more than most of their agents — I’ve learned how to straighten out an ignorant agent politely and as patiently as time allows. Sometimes, if they are stubborn and I know they are wrong, I resort to one of my cardinal rules: Hang up and call again.
But it turns out there was something even I wasn’t aware of — because no agent I’ve dealt with has ever done it correctly.
In April, I wrote about the numerous airline schedule changes that significantly affect customers’ travel plans and waste them — as well as airline employees — considerable amount of time. One of the issues when a flight is taken off the schedule or you misconnect is what happens to your upgrade.
As regular readers of this column know, I mostly fly on United Airlines, because I’ve had top elite status (1K) for a decade. This year alone, I’ve had dozens of serious schedule changes that have necessitated rebooking and rerouting. If an upgrade has been previously confirmed, the United system automatically rebooks you in the upgraded class — the codes are NF for First Class and NC for Business — even if there is no upgrade space on your new flight.
This is all done by a computer, without human intervention. Very often, however, I don’t like the new routing the system has suggested, so I call reservations to get booked on more sensible flights. For years, agents have said, “We can put you on that flight, but you’d be waitlisted for the upgrade.” Not one, including supervisors, has ever offered to open up an upgrade seat, even when the cabin was completely empty.
Last week, I happened to look at the so-called Rule 260, which governs schedule changes, for a different purpose. I was surprised to read the following under “Protection guidelines” (SD refers to service director, the first supervisory level):
UPGRADED PSGRS AFFECTED BY A SCHEDULE CHANGE SHOULD BE PROTECTED IN THE UPGRADED CLASS IF AVAILABLE.
IF NF/NC IS NOT AVAILABLE — PROTECT CUSTOMER IN F/C IF AVAILABLE AND CONTACT SD FOR CONVERSION.
So as long as the airline is still selling revenue seats in the premium cabin, you are entitled to your upgrade, even if upgrade space is currently not available. In essence, a seat should be opened up for you, provided you had a confirmed upgrade on your original flight that was affected by the schedule change.
When I saw this rule, I called United to clear a waitlist I’d been put on after a schedule change a week earlier. The agent sounded unaware of the rule, but he found it on his computer, booked an F seat and called a service director to convert it to NF, as instructed in Rule 260.
Is it possible that no agent knew about this? Could it be that their training doesn’t cover this particular detail? If it does, are they told not to offer such protection to customers proactively?
When I asked those questions, I was told that agents should know the rule — and that a message was sent to the service director who had waitlisted me the week before to make sure she knows the right procedure.
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Airlines are consistently among the most criticized companies by both the public and the media. While much of the criticism is deserved, does some of it amount to nothing more than badmouthing that helps no one? Isn’t it time for fliers to learn the air travel system’s ins and outs, and not blame the airlines for all their ills on the road?
In this column, I’ve denounced certain airline practices, such as the fictitious “direct” flights that are simply two flights with the same number but nothing else in common. There is no question the industry has made the system very complex, mostly for financial reasons, and it’s profiting from customers’ lack of knowledge.
However, the system is what it is, and there isn’t much we can do to change it to our liking. What we can do is invest some time and effort in learning its intricacies, rules and restrictions, so we don’t feel like we got screwed next time we fly and make sure we don’t miss a wedding or a funeral, or let an airline ruin our vacation.
I talked about this on Peter Greenberg’s syndicated radio show last weekend, though I probably did too much complaining before I got to the point. Greenberg used to be the travel editor for NBC’s “Today” show but moved to CBS last year.
There are certainly times when criticism — or constructive customer feedback — does make a difference. Take just one issue with United Airlines. Last year, it announced it would do away with advance domestic upgrade certificates for top elites, but after an outcry it reversed its decision. Earlier this month, the carrier said it would reduce the number of certificates elite fliers get annually — another outcry followed, and the implementation of the new policy was delayed by a year.
Contrast that to the experience of Michelle Renee, about which I wrote last year. She decided to skip a flight on her ticketed itinerary from Los Angeles to Australia on United, but she didn’t tell the airline and was shocked to find out at the Sydney airport that the change would incur a fee. She wrote a blistering blog post against United on the Huffington Post. Had she known that if you miss a ticketed flight voluntarily, the rest of your itinerary is automatically voided, she would have thanked the agent who salvaged her ticket.
Is it the airlines’ job to educate passengers about the rules they impose or are travelers responsible for learning those rules on their own? Do most of us buy plane tickets blindly, without reading and understanding the conditions and restrictions that come with them?
In a more recent Huffington Post blog, another United critic, Tamar Abrams, wrote about being mistreated by an employee after her flight from Singapore to Tokyo was canceled. The agent’s behavior aside, I suggested to Abrams that she didn’t have to put herself in that agent’s hands. In fact, she could have known about the cancellation about 12 hours earlier, before she had gone to bed, because her plane didn’t make it to Singapore from Tokyo the previous night. She could have called United then and got rebooked, even before getting to the airport.
Was it Abrams’ responsibility to track her plane and predict the cancellation? No, but it would have helped her a lot and saved her hassle and an unpleasant experience. United usually contacts passengers regarding flight disruptions, though Abrams said she didn’t get notified in advance.
The ease with which anyone can book a plane ticket online gives the wrong impression that modern air travel is a piece of cake. Yet, most fliers don’t know the meaning of a code-share flight or the difference between a nonstop and a direct flight.
Next time, before you spend $1,000 on a ticket, it might be a good idea to learn exactly what you are buying and what it entitles you to. After all, travel should be an exciting experience, not a nuisance we dread.
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